Streamline Your
Therapy Scheduling
Like Never Before
The most intuitive scheduling platform designed for inpatient rehab facilities and outpatient clinics. Reduce scheduling conflicts, improve compliance, and maximize therapist productivity.
3X
Faster Scheduling
100%
HIPAA Compliant
95%
Conflict Reduction
25+
Years Experience
Everything You Need in One Platform
ITW Scheduling combines powerful functionality with an intuitive interface that your entire team will love.
Lightning-Fast Scheduling
Drag-and-drop interface with color-coding makes scheduling intuitive and efficient for your entire team.
✓ Drag-and-drop appointments
✓ Find-a-Time quick search
✓ Copy and paste scheduling
✓ Bulk appointment management
3-Hour Rule Compliance
Automatically track therapy minutes for IRF facilities, ensuring you meet CMS requirements without manual calculations.
✓ Automatic minute tracking
✓ Missed minute alerts
✓ Daily compliance dashboard
✓ At-risk patient identification
Advanced Analytics
Make data-driven decisions with comprehensive KPI tracking and customizable reporting.
✓ Therapist productivity metrics
✓ No-show and cancellation rates
✓ Revenue per therapist tracking
✓ Excel export for custom analysis
Intelligent Conflict Detection
Never double-book again. Our system validates every appointment and alerts you to potential conflicts before they happen.
✓ Real-time conflict checking
✓ Therapist availability tracking
✓ Equipment scheduling integration
✓ Multi-discipline coordination
Patient Safety Features
Customizable patient tags ensure your team has critical safety information at a glance.
Flexible Integration
Works seamlessly with ITW EMR or as a standalone solution for maximum flexibility.
Transform Your Scheduling Process
See measurable improvements in efficiency, compliance, and staff satisfaction from day one.
Start in Weeks,
not Months
Most clinics that switch to ITW Scheduling are up and running in just a few short weeks, not months (or even years) like other systems require.
Dedicated Onboarding Team
When you sign up with ITW Scheduling, you’ll be assigned a dedicated team to ensure your onboarding process is as smooth as possible.
Best in Class Support
Have questions? We’re here to help! Our friendly, US-based support team is always ready to assist you when needed.
Clear, Consistent Pricing
We offer clear pricing structures so you know what your bill will be each month.
Built for Every Type of Therapy Practice
Whether you’re managing a large inpatient facility or a specialized outpatient clinic, ITW Scheduling adapts to your unique needs.
Inpatient Rehab Facilities
3-Hour Rule compliance tracking
Multi-discipline coordination
Equipment scheduling
Group therapy management
Patient precaution tracking
Outpatient Clinics
Multi-location scheduling
Co-treatment support
Recurring appointments
Automated appointment reminders
No-show tracking
Specialized Therapy Centers
Sports medicine programs
Hand therapy clinics
Neuro-rehabilitation
Behavioral health
Pediatric therapy
Multi-Location Practices
Centralized scheduling
Cross-location visibility
Therapist floating support
Consolidated analytics
Role-based access control
“Systemax is the most customer friendly provider I have ever worked with. They are very responsive and work to resolve any issue in the timeliest manner. I have worked with them for many years and their customer service is second to none.”
— Kelly
Therapy Supervisor
Outpatient RehabWhat People Are Saying
“I have worked with Systemax on multiple projects through the years and have had an excellent experience with each project. They are very accessible and extremely knowledgeable in all areas of rehabilitation documentation. They take a collaborative approach and insert their expertise to guide the projects to success. I have thoroughly enjoyed working with this company.”
— Debbie
Quality Assurance
Inpatient Rehab Facility“I have worked with Systemax […] on a number of projects, both as a frontline healthcare clinician and as a healthcare leader. Their approach to working through these projects is always professional, creative, and collaborative. […] I know we can rely upon them to deliver a great product that not only meets but exceeds our needs.”
— Misty
Therapy Supervisor
Outpatient RehabFAQs
We offer simple pricing based on each facility/location using ITW Scheduling, not based on unique users like other systems. This keeps the system affordable, and ensures your bill won’t change month-to-month.
1
How much does it cost?
Fill out this form to schedule a demo to see ITW Scheduling in action. During the demo, we’ll discuss your unique requirements and next steps.
2
How do I get started?
Systemax has been creating software to help therapy clinics manage their daily workflows and remain compliant with government and insurance regulations for over 25 years. Healthcare workers give so much of themselves to helping their patients, it’s our mission to give back to them by making their daily workflows easier.
3
What makes you different?
Simply give us a call or send us an email. We’re always happy to help!
4
How can I contact you?
Ready to Get Started?
Please complete this form and someone will be in contact soon.